Audit Compliance

Never Fail an Audit Again

PoultrySync’s Audit Compliance module transforms certification management from stressful scrambles into confident, automated processes.

Core Capabilities

Multi-Standard Certification Support

Food Safety: HACCP, HARPC, FDA FSMA
Quality Management: BRC, SQF, IFS, ISO 22000
Animal Welfare: Global Animal Partnership, RSPCA Assured
Organic: USDA Organic, EU Organic, local standards
Halal/Kosher: Religious certification requirements
Sustainability: Global GAP, RSPO, ASC
Regional: Country-specific requirements

Automated Compliance Tracking

Real-Time Monitoring: Continuous compliance checking
Requirement Mapping: Link standards to daily operations
Gap Analysis: Identify non-compliances automatically
Risk Scoring: Prioritize compliance issues
Deadline Tracking: Never miss renewal dates

Corrective Action Management

Auto-Detection: System identifies issues automatically
Workflow Automation: Route tasks to responsible parties
Root Cause Analysis: Template-based investigation
Verification: Confirm corrective actions effective
Documentation: Complete audit trail

Audit Preparation

One-Click Reports: Generate audit packages instantly
Document Management: Organize all required records
Evidence Collection: Photo and data documentation
Mock Audits: Practice with system-generated checklists
Audit History: Track findings and improvements

Key Features

Compliance Dashboards

Executive View

Overall compliance status
Certification expiration dates
High-priority issues
Upcoming audits
Compliance trends

Operations View

Daily compliance tasks
Open corrective actions
Recent non-conformances
Training requirements
Document approval queue

Audit View

Audit schedule
Preparation status
Required documents
Previous findings
Improvement tracking

Document Control

Version Management: Track document revisions
Approval Workflows: Route for review and approval
Access Control: Role-based document access
Retention: Automatic archiving per requirements
Retrieval: Instant search and access

Training Management

Requirement Tracking: Link training to standards
Scheduling: Automatic training reminders
Record Keeping: Certification and attendance tracking
Competency Assessment: Test and verify knowledge
Refresher Automation: Schedule periodic retraining

Supplier Compliance

Approval Process: Manage supplier qualification
Certificate Tracking: Monitor supplier certifications
Audit Coordination: Schedule supplier audits
Performance Scoring: Rate supplier compliance
Documentation: Maintain approval records

How It Works

1. Standards Configuration

Select applicable certifications
Map requirements to operations
Set compliance schedules
Define responsible parties
Configure alerts and notifications

2. Daily Compliance

Automated Checks: System monitors operations continuously
Data Validation: Ensures records meet requirements
Alerts: Notify staff of non-compliances
Documentation: Auto-collect evidence
Reporting: Real-time compliance status

3. Issue Management

When non-compliance detected:

Alert sent to responsible party
Investigation template auto-generated
Root Cause analysis documented
Corrective Action assigned and tracked
Verification confirms effectiveness
Close Out with complete documentation

4. Audit Preparation

Notification: 60-day advance warning
Document Review: Verify all records current
Gap Assessment: Identify any outstanding issues
Mock Audit: Practice with checklist
Package Generation: One-click audit package
Ready: Confident and prepared

5. Continuous Improvement

Trend Analysis: Identify recurring issues
Performance Metrics: Track compliance over time
Benchmarking: Compare to industry standards
Action Plans: Address systematic problems
Recognition: Celebrate compliance achievements

Certification Support

HACCP (Hazard Analysis Critical Control Points)

CCP monitoring and verification
Deviation documentation
Corrective action procedures
HACCP plan management
Verification and validation

BRC Global Standard for Food Safety

Site standards compliance
Food safety plan
Product safety management
Process control
Personnel hygiene
High-risk, high-care, ambient high-care

SQF (Safe Quality Food)

SQF fundamentals modules
Food safety fundamentals
Quality fundamentals
GFSI recognition support
Certification preparation

ISO 22000 Food Safety Management

Management responsibility
Resource management
Safe product planning
Validation, verification, improvement
Internal audit support

Animal Welfare Standards

Global Animal Partnership (5-Step)
RSPCA Assured
Certified Humane
American Humane Certified
Housing, handling, transport compliance

Organic Certification

USDA NOP compliance
EU organic regulation
Organic system plan
Input tracking and approval
Audit trail maintenance

Benefits

Before Audits

Confidence: Always audit-ready
Peace of Mind: Real-time compliance visibility
Efficiency: No last-minute scrambles
Cost Savings: Reduce consultant dependence

During Audits

Speed: Instant document retrieval
Completeness: Nothing missed
Professionalism: Organized presentation
Traceability: Complete audit trails

After Audits

Quick Resolution: Fast corrective action closeout
Learning: System improvements from findings
Tracking: Monitor implementation progress
Evidence: Document improvement

Business Impact

Certification Success: 99%+ audit pass rate
Premium Markets: Access to quality-focused buyers
Risk Reduction: Minimize recall and liability exposure
Efficiency: 60% reduction in compliance admin time

Compliance Workflows

Daily Monitoring

Automated checks → Issue detected → Alert sent
→ Investigation → Corrective action → Verification
→ Documentation → Continuous monitoring

Periodic Review

Schedule reminder → Document review → Gap analysis
→ Training updates → Mock audit → Readiness confirmation

Audit Cycle

Notification → Preparation → Document package
→ Audit execution → Findings review → CAR implementation
→ Verification → Certification → Next cycle planning

Integration

Internal Systems

All PoultrySync modules provide compliance data
Quality management integration
Training and HR systems
Document management

External Systems

Certification body portals
Customer compliance platforms
Supplier management systems
Regulatory reporting

Mobile Access

Field Staff App

Record compliance data
Document issues with photos
Complete corrective actions
Access procedures and SOPs
View training materials

Auditor Mode

External auditor access portal
Document review interface
Finding documentation
Evidence collection
Secure data access

Success Metrics

99.2% audit pass rate for clients
70% reduction in audit prep time
85% faster corrective action closeout
Zero certification lapses in 2 years
40% cost savings vs. consultants

Implementation

Week 1-2: Setup

Identify applicable standards
Configure requirements
Upload existing documentation
Train administrators

Week 3-4: Integration

Connect data sources
Configure automated checks
Set up alerts and workflows
Create compliance dashboards

Week 5-6: Training

Train staff on system
Practice mock audits
Refine procedures
Go live with monitoring

Month 2-3: Optimization

Analyze compliance data
Refine workflows
Document improvements
Prepare for first audit

Pricing

Professional Tier

Single certification support
Basic compliance tracking
Document management

Enterprise Tier

Multiple certifications
Advanced automation
Custom workflows
Integration support

Add-Ons

External auditor access
Supplier compliance module
Custom certification support
Consultant hours

Request a Demo | Download Compliance Guide

Related Features:

Traceability - Complete supply chain documentation
Carbon Accounting - Environmental compliance
AI Field Visits - Automated inspection documentation

Never Fail an Audit Again Automated Certification Management